# Paper and Pause planning notes

Fictional meeting held on 2 December 2026. Participants: Ari, Jo and Maya. The event and people are illustrative.

- **N01** Ari: Let's keep the workshop on 16 January 2027, 10:00–12:30 UTC. Everyone agrees. Doors open at 09:45 UTC.
- **N02** Jo: We can handle 12 places. The group agrees to cap the session at 12.
- **N03** Maya: USD 24 per person covers paper, cover materials and the use of tools for one notebook. Everyone agrees on that fee and what it includes.
- **N04** Ari: I'll ask Sample Studio to confirm the room booking and check whether there is step-free access by 4 December 2026. The venue is not confirmed yet.
- **N05** Jo: I'll prepare a materials quantity and cost sheet for 12 people by 7 December 2026.
- **N06** Maya: I'll write English and Chinese announcement drafts by 8 December 2026, using a venue placeholder until Ari confirms the booking.
- **N07** Group decision: Do not publish the announcement until the room booking is confirmed. No one gives a final publication date.
- **N08** Jo: We should ask what cancellation wording to use. No one takes ownership or sets a date for that question.
- **N09** Maya suggests a second afternoon session if the first fills up. No decision is made.
- **N10** Ari suggests providing snacks. The group leaves this open because the cost and dietary arrangements have not been checked.
- **N11** Jo says a short making video could be useful. No one volunteers to make one.
- **N12** Everyone agrees that no bookbinding experience is required. Attendees do not need to bring supplies, but may bring a cover sketch.